Copyright (c) 2013 John L. Jerz

The Measurement Nightmare (Smith, 2000)

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How the Theory of Constraints Can Resolve Conflicting Strategies, Policies, and Measures

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Today's competitive environment requires that companies distinguish themselves in the marketplace using factors other than prices. Companies that excel at on-time delivery, short cycle/leadtime, quality, and fast response to the market gain a competitive edge - and have the ability to market based on these features. A proven approach to achieve this is the Theory of Constraints (TOC) production solution known, as drum-buffer-rope scheduling. Just in time (JIT), Total Quality Management (TQM) and other philosophies aim at exploiting these competitive edge factors. However, accounting systems, financial, and incentive measurements continue to be the biggest stumbling blocks to companies wishing to improve their financial performance with these tools. Agreement on the need for a measurement system that encourages local actions in line with bottom line results is common, but solutions have remained elusive. Whether a company is pursuing JIT, TQM, or TOC, cost accounting is the common enemy. Attempts have been made to introduce "new" costing methods such as activity based costing and economic value added, but they have failed to recognize the basic difference between product costing for financial statement purposes and collective management information to make real time decisions. The Measurement Nightmare shows you how to resolve the conflicts and remove the accounting systems, financial, and incentive measurement roadblocks to adopting TOC, thereby gaining improved performance and sustaining competitive advantage. The techniques that the author, leading authority Debra Smith, has implemented and tracked at various companies highlight "the productivity measurement nightmare". Especially important are the day-to-day tools she developed to ensure successful implementation.

Book Info
Demonstrates how to use the Theory of Constraints to solve conflicts between local and global optimization goals for improved performance. Explains how to align executive strategy and decision making with both short- and long-term results for improved incentive plans. DLC: Theory of constraints
 
[JLJ - Congratulations to Debra Smith for an outstanding and useful work. If you are involved in any business, this is one book that you will wish your competitors never discover.]

xvii If I could sum up the Theory of Constraints from my 12 years of research, experimentation, success, and failure, it would be two words: focus and leverage. The Theory of Constraints guides management toward where and how they should focus resources to leverage return on investment and how the approach should be continuously monitored and communicated to the rest of the organization to... create continuous improvement.
 
p.13 The biggest barrier to communication is the inability to explain our intuition in such a way that the undesirable effects being experienced are clearly linked to the root cause.
 
p.16 The examples are numerous, but the underlying cause remains the same. Any improvement process that ignores the need to focus and manage the constraining resource is not going to maximize profit.
 
p.20 If a company is going to harness the focusing power of TOC [Theory of Constraints], the organization must not only identify the key areas for managing throughput, but also must educate all supporting areas on how to elevate their actions/measures and change their behavior to support exploitation of the constrained capacity resource. Continuously solving the causes of starvation or downtime at the constraint creates a continuous improvement cycle. Without the ability to cause all other resources to subordinate to support the constrained resource, a company will be unable to exploit the constraint and therefore unable to exploit their investment to achieve the highest return.
 
p.21 The existence of a limiting factor makes the conventional process of relevant costing or the conventional process of selecting relevant information insufficient unless the relevant costs or data are considered in light of the constraining resource.
 
p.31-32 The core idea in the Theory of Constraints (TOC) is that every real system, such as a profit-making company, must have at least one constraint. If this were not true, then the system would produce an infinite amount of whatever it strives for; in the case of a constraint in a manufacturing company, it would be infinite profits. Because a constraint is a factor that limits the company from reaping more profits, then a business manager who wants more profit must manage constraints. There really is no choice in the matter. Either you manage the constraints or they manage you. The constraints will determine the throughput of the system whether they are acknowledged and managed or not; therefore, managing the constraints determines the rate of return on the investment a company will experience.
  The Theory of Constraints simplifies managing a complex environment if the environment can be optimally managed around a few constraining resources. Instead of managing the dependencies of every event and every resource to every other event and resource, all resources manage their events around a few constraining resources. The simplicity of the system is the ability to monitor and leverage a few key points in the operations flow. The clarity gained from understanding the role of the constraining resource allows a company to see the environment without confusion resulting from all the noise inherent in any complex system.
  It is the noise in the system that stops us from understanding how to create simple solutions focused around the system leverage points, the limited resources... The beauty of TOC is that it simplifies a complex environment to the point that it can be understood, aligned, and managed. TOC creates the bridge to focus and define the criteria for relevant information to evaluate clearly and choose among the best of multiple alternatives.
 
p.32 1. Identify the weakest link, which is the constraint... 2. ...The weakest link should set the pace for the entire system... 3. Concentrate improvement efforts on the weakest link... 4. If the improvement efforts are successful, eventually the weakest link will improve to the point where it is no longer the weakest link... the new weakest link must be identified
 
p.33 Unfortunately, because of the way The Goal [by Eli Goldratt] was written, TOC [Theory of Constraints] was generally pigeon-holed as a "manufacturing thing" relevant only in a job shop that is having difficulty meeting due dates. This impression is incorrect. TOC is a broad-based management strategy tool that has been successfully applied to specific situations, such as production scheduling, distribution, project management, and marketing, but, more importantly, it is a repeatable, proven process to solve chronic problems by surfacing breakthrough solutions.
 
p.34 The principles laid out in The Goal are simply examples of the application of the TP [Thought Process] to a particular set of problems generic to the production floor. Using the TP, the Theory of Constraints is no longer inappropriately confined to the shop floor. The generic TP approach involves building logical trees, which basically are cause-and-effect diagrams. Starting with observed symptoms of problems, cause-and-effect reasoning is used to deduce underlying causes, or core problems. Other logical trees are then used to identify and refine solutions and construct step-by-step implementation plans.
 
p.41 An organization's unresolved conflicts define the effectiveness of the organization.
 
p.77 Theory of Constraints is a thinking process that requires people to make logical decisions based on the current environment using key barometers... the barometer must correctly model the system and reflect the constrained activities of the organization.
 
p.90, 92 All non-constraining resources must subordinate to these critical areas; in other words, take actions to ensure that there is no disruption in the ability to exploit the constraining resource... Measuring subordination is difficult but is the key to TOC success.
 
p.93 An organization will ultimately define its success by how well it can resolve conflict.
 
p.103, 104 The cloud [in TOC terminology] is a logical diagram of conflict designed to force us to examine our logic around why we are insisting we must take certain actions. Examining the reason why we believe the action is necessary can cause us to come up with a breakthrough solution to our conflict... The power of the cloud is self evident, as it allows the group to verbalize the conflict with which they are intimately familiar because they live it daily. The ability to come up with a solution to what has appeared unsolvable generates instant buy-in to the process.
 
p.115 Failing to recognize the effect of the limited resource guarantees that we will often choose alternatives that are less than optimal and perhaps even detrimental.
 
p.128 The [Theory of Constraints] cloud is designed to take a reading of the environment and discover if the action we are proposing is based on sound assumptions.

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